TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 11-613-11 Scavenger Services at Various Service Areas, estimated cost $4,519,500.00, Accounts 101-66000/67000/68000/69000-612520, 501-50000-612520, Requisitions 1308847, 1307154, 1310273, 1312002, 1312897, 1312896, 1309564
Body
Dear Sir:
Contract documents and specifications have been prepared for the procurement of scavenger services for the Stickney, Calumet and North Service Areas, and the Lockport Powerhouse. The services will include the provision of empty waste containers, periodic removal and lawful disposal of filled waste containers, and replacement of the filled waste containers with empty containers. The services will also include collection of emergency waste such as recyclable trash, general trash, debris, screenings, landscaping waste, grit and scum which are regularly generated from normal and routine operations at the aforementioned District facilities.
The estimated cost for this contract is $4,519,000.00. The estimated 2011, 2012 and 2013 expenditures are $1,475,200.00, $1,504,600.00 and $1,539,700.00, respectively.
The contract consists of seven groups, and the bid deposit required for each group is as follows: $142,500.00 for Group A, $26,725.00 for Group B, $31,350.00 for Group C, $8,775.00 for Group D, $12,135.00 for Group E, $2,240.00 for Group F, and $2,250.00 for Group G, or a total bid deposit of $225,975.00 for all seven groups combined.
The contract specifications require that all work commence on January 17, 2011, and terminate on December 31, 2013. Liquidated damages will be assessed based on the contractor’s failure to meet various performance requirements, as detailed in the contract documents.
The Multi-Project Labor Agreement and Revised Appendix D will not be included in this contract because of the specialized nature of the work. The services will require transportation and disposal of material classified as “special waste” which require appropriate State of Illinois chemical analysis, licenses, disposal permits and site permits.
The tentative schedule for this contract is as follows:
Advertise November 3, 2010
Bid Opening November 23, 2010
Award January 6, 2011
Completion December 31, 2013
Funds are being requested in 2011, in Accounts 101-66000/67000/68000/69000-612520 and 501-50000-612520, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for the subsequent years, 2012 and 2013, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 11-613-11.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations,
MPS:SO’C:MAG:LSC:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 7, 2010