TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 06-023-3P Stop Logs and Diversion Pumps at Wilmette Pump Station and Evanston Pump Station Rehabilitation, North Service Area, estimated cost $25,500,000.00, Accounts 101-50000-612620, 401-50000-645620, and 645720, Requisition 1312927
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 06-023-3P Stop Logs and Diversion Pumps at Wilmette Pump Station and Evanston Pump Station Rehabilitation, North Service Area.
The purpose of the project is to rehabilitate deteriorated areas of the Evanston Pump Station to permit continued service. The purpose is also to rehabilitate and modify areas of the Wilmette Pump Station and gate areas to eliminate operational problems with the existing pumps and gates and thereby, ensure better control for lake water diversions and flow reversals.
The project consists of the following:
1. Repair deteriorated concrete beams and walls in the Evanston Pump Station, replace the pump station roof, abandon unused storage rooms, and replace the bar screen assembly in the influent chamber.
2. Rehabilitate deteriorated concrete channel walls at the Wilmette Pump Station, replace the motor on existing pump No. 1, replace existing pump No. 2 with a new pump, and remove existing pump No. 3 and No. 4 and convert these two pump tunnels to gravity flow diversion tunnels.
3. Remove the diversion/reversal gate at the Wilmette Pump Station and replace it with a triple gate system.
4. Rehabilitate the west bank sanitary ejection station at the Wilmette Pump Station.
The estimated cost for this contract is $25,500,000.00.
The bid deposit for this contract is $600,000.00.
The contract specifications require that all work shall be completed within 915 calendar days after approval of the contractor’s bond. Liquidated damages are $1,000.00 for each calendar day that the contractor is in default of the time specified for failing to achieve substantial work completion and $200.00 for each calendar day that the contractor is in default of the time specified time for completion of the entire work.
The Multi-Project Labor Agreement will be included in this contract.
Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Construction Services - GC” category for establishing PCE utilization goals. The PCE utilization goals for this contract are 20% Minority Business Enterprises (MBE), 10% Women’s Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise November 17, 2010
Bid Opening January 18, 2011
Award May 5, 2011
Completion November 5, 2013
Funds are available in Accounts 401-50000-645620, and 645720. Funds are being requested in 2011, in Account 101-50000-612620, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for subsequent years, 2012 and 2013, are also contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 06-023-3P.
Requested, Kenneth A. Kits, Director of Engineering, TEK:ECB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 7, 2010