TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
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Authority to decrease purchase order and amend the agreement with Gasvoda & Associates Inc., to Furnish, Deliver, Install and Maintain Seven Ammonia-Nitrogen Analyzer Systems at the Stickney Water Reclamation Plant, in an amount of $62,000.00, from an amount of $651,979.80, to an amount not to exceed $589,979.80, Account 101-69000-612650, Purchase Order 3037416
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Dear Sir:
On March 16, 2006, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Gasvoda & Associates Inc., to Furnish, Deliver, Install and Maintain Seven Ammonia-Nitrogen Analyzer Systems at the Stickney Water Reclamation Plant in an amount not to exceed $789,000.00. The contract expires on December 31, 2010.
As of September 16, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $137,020.20 from the original amount awarded of $789,000.00. The current contract value is $651,979.80. The prior approved change orders reflect a 17.4% decrease to the original contract value.
A decrease in funds is requested due to an unanticipated reduction in maintenance requirements in 2010.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Purchase Order 3037416 in an amount of $62,000.00 (9.5% of the current contract value) from an amount of $651,979.80 to an amount not to exceed $589,979.80.
Funds will be restored in Account 101-69000-612650.
Requested, Manju Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:MA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 7, 2010
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