TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-032-11, Furnish and Deliver Coveralls, Rainwear and Boots to Various Locations, for a One (1) Year Period, Group A to Progressive Industries, Inc., in an amount not to exceed $38,259.72, Group B to Allied Glove Corp., in an amount not to exceed $8,947.40 and Group C to Safety Supply Illinois, in an amount not to exceed $38,238.00, Account 101-20000-623700
Body
Dear Sir:
On August 12, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-032-11 Furnish and Deliver Coveralls, Rainwear and Boots to Various Locations for a One (1) Year Period, beginning approximately November 1, 2010 and ending October 31, 2011.
In response to a public advertisement of August 25, 2010, a bid opening was held on September 14, 2010. The bid tabulation for this contract is:
GROUP A: COVERALLS
PROGRESSIVE INDUSTRIES INC. $38,259.72
HP PRODUCTS CORP. $39,226.68
ALLIED GLOVE CORP. $39,301.08
VWR INTERNATIONAL, LLC $42,758.16
SAFETY SUPPLY ILLINOIS *$44,748.00
GROUP B: RAINWEAR
ALLIED GLOVE CORP. $8,947.40
US COMPLIANCE INC. $9,388.55
FAIRMONT SUPPLY CO. $10,211.50
SAFETY SUPPLY ILLINOIS *$10,507.75
GROUP C: BOOTS
SAFETY SUPPLY ILLINOIS $38,238.00
US COMPLIANCE INC. $39,469.32
FAIRMONT SUPPLY CO. $40,795.50
*corrected total
One hundred eighty-five (185) companies were notified of the contract being advertised and twenty-one (21) companies requested specifications.
Progressive Industries, Inc., the lowest responsible bidder for Group A , is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $37,000.00, placing the total bid of $38,259.72 approximately 3.4 percent above the estimate.
Allied Glove Corporation, the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $10,000.00, placing the total bid of $8,947.40 approximately 10.5 percent below the estimate.
Safety Supply Illinois, the lowest responsible bidder for Group C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract was $39,000.00, placing the total bid of $38,238.00 approximately 2 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-032-11, to Progressive Industries, Inc., in an amount not to exceed $38,259.72 for Group A, to Allied Glove Corporation, in an amount not to exceed $8,947.40 for Group B and to Safety Supply Illinois, in an amount not to exceed $38,238.00 for Group C.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost, as indicated in the contract documents. The bid deposit, in the amount of $1,900.00 for Group A, $500.00 for Group B and $2,000.00 for Group C, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management. Funds are available in Account 101-20000-623700.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:jt
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 7, 2010