TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order and enter into an agreement with AT&T Corp., for Furnish and Deliver Opt-E-MAN lines, in an amount not to exceed $1,950,000.00, Accounts 101-27000-601170, 612210, Requisition 1308521
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with AT&T Corp., for furnish and deliver Opt-E-MAN lines at the Main Office Complex, Stickney Water Reclamation Plant, Calumet Water Reclamation Plant, North Side Water Reclamation Plant, Egan Water Reclamation Plant, Kirie Water Reclamation Plant, Hanover Park Water Reclamation Plant, Lockport Powerhouse, Racine Avenue Pumping Station, Mainstream Pumping Station, and LaGrange Avenue Solids Management Area. This purchase order will expire on October 31, 2014.
AT&T Corp., the sole service provider of Opt-E-MAN lines, has submitted prices for the services required. Inasmuch as AT&T Corp. is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
AT&T Corp. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with AT&T Corp., in an amount not to exceed $1,950,000.00.
Funds for the 2010 expenditure, in the amount of $725,000.00, are available in Accounts 101-27000-601170, 612210. The estimated expenditure for 2011 is $315,000.00, 2012 is $325,000.00, 2013 is $335,000.00, and 2014 is $250,000.00. Funds for the 2011, 2012, 2013, and 2014 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Keith D. Smith, Director of Information Technology, KDS:EJ:JC:RJM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 7, 2010