TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease Contract 09-656-11, Services to Maintain the Rockwell TARP DCS Computer System and Allen-Bradley Equipment in the Stickney, Calumet and Kirie Service Areas, to WESCO Distribution, Inc., d/b/a Englewood Electrical Supply, in an amount of $29,241.19, from an amount of $558,281.18, to an amount not to exceed $529,039.99, Account 101-67000-612650, Purchase Order 5001012
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Dear Sir:
On April 16, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 09-656-11, Services to Maintain the Rockwell TARP DCS Computer System and Allen-Bradley Equipment in the Stickney, Calumet and Kirie Service Areas, to WESCO Distribution, Inc., d/b/a Englewood Electrical Supply, in an amount not to exceed $581,000.00. The contract expires on December 31, 2011.
As of September 20, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $22,718.82 from the original amount awarded of $581,000.00. The current contract value is $558,281.18. The prior approved change orders reflect a 3.9% decrease to the original contract value.
Due to budgetary constraints, use of the services will be reduced in 2011, and funds will not be utilized. Non-critical maintenance and repair services have been deferred to a future date.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 09-656-11 in an amount of $29,241.19 (approximately 5.2% of the current contract value), from an amount of $558,281.18, to an amount not to exceed $529,039.99.
Funds will be restored in Account 101-67000-612650.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations,
MPS:SO’C:MAG:LSC:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 7, 2010
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