TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease Contract 09-675-11 Carpet and Upholstery Cleaning at Various Locations, to DNA Cleaning, Inc., in an amount of $23,999.00, from an amount of $48,000.00, to an amount not to exceed $24,001.00, Account 101-69000-612490, Purchase Order 5001088
Body
Dear Sir:
On September 17, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 09-675-11 Carpet and Upholstery Cleaning at Various Locations, to DNA Cleaning, Inc., in an amount not to exceed $59,600.00. The contract expires on October 1, 2011.
As of September 24, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $11,600.00 from the original amount awarded of $59,600.00. The current contract value is $48,000.00. The prior approved change orders reflect a 19.46% decrease to the original contract value.
A decrease is being requested at this time due to budget constraints in 2011, the utilization of the contract will be less than originally anticipated. In 2011, the carpet and upholstery cleaning will not take place. It will be deferred until 2012 as it is non-essential to the Stickney plant operations function.
This change order is in compliance with the Illinois Criminal Code since this change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 09-675-11 in an amount of $23,999.00 (approximately 50.0% of the current contract value), from an amount of $48,000.00, to an amount not to exceed $24,001.00.
Funds will be restored in Account 101-69000-612490.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:MW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 7, 2010
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