TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 10-900-01 Emergency Repairs to Flood Damaged District Facilities in the Stickney Service Area, to Divane Bros. Electric Company, in an amount of $152,000.00, from an amount not to exceed $450,000.00, to an amount not to exceed $602,000.00, Account 901-30000-667220, Purchase Order 5001180
Body
Dear Sir:
On July 29, 2010, the Board of Commissioners declared an emergency to protect public health and safety for Repair of two Pumping Stations in the Stickney Water Reclamation Plant Service Area, and authorized the Acting Director of Maintenance and Operations to execute an emergency work agreement with Divane Bros. Electric Company in an amount not to exceed $450,000.00, Contract 10-900-01. The contract expires on December 31, 2010.
This agreement has no prior change orders.
An increase in funds is being requested to repair additional flood damage which was not originally included as a result of the initial inspection. The additional work includes continued restoration of the Upper DesPlaines Pump Station’s medium voltage switchgear, the Mainstream Pumping Station Dewatering Valve facilities’ emergency generator and manlift as well as the TARP tunnel water level radar instrumentation.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase contract 10-900-01, in an amount of $152,000.00, from an amount of $450,000.00, to an amount not to exceed $602,000.00.
Funds are available in Account 901-30000-667220.
Requested, Manju Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:MA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 7, 2010