TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease Contract 09-688-11 Pipe Insulation at Various Service Areas, to M & O Insulation Company, in an amount of $24,200.00, from an amount of $86,000.00, to an amount not to exceed $61,800.00, Account 101-67000-612650, Purchase Order 5001069
Body
Dear Sir:
On August 6, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 09-688-11 Pipe Insulation at Various Service Areas, to M & O Insulation Company, in an amount not to exceed $86,000.00. The contract expires on August 28, 2012.
This contract has no prior change orders.
The Maintenance and Operations Department determined that a decrease to Contract 09-688-11 in 2011 is necessary due to budgetary constraints. This is attributable to the North Side Area reducing its scope of work regarding major modifications to the heating systems for 2011.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 09-688-11, in an amount of $24,200.00, (28.1% of the current contract value), from an amount of $86,000.00, to an amount not to exceed $61,800.00.
Funds will be restored in Account 101-67000-612650.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:TW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 7, 2010