TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 10-695-11, Services of Tractor Mounted Paddle Aerators with Operators for Material Handling at LASMA and CALSMA, Group B, to Bechstein-Klatt, in an amount of $45,000.00, from an amount not to exceed $810,000.00, to an amount not to exceed $855,000.00, Account 101-66000-612520, Purchase Order 5001111
Body
Dear Sir:
On February 4, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 10-695-11, Services of Tractor Mounted Paddle Aerators with Operators for Material Handling at LASMA and CALSMA, Group B, to Bechstein-Klatt, in an amount not to exceed $810,000.00. The contract expires on December 31, 2011.
This contract has no prior change orders.
An increase in 2010 funds is being requested to fund the services under Contract 10-695-11 in excess of quantities originally planned for 2010, to accommodate biosolids originally planned to be handled and dried in 2011. This decision to increase the biosolids drying operation in 2010 was made in anticipation of budget cuts in 2011. The increase in Contract 10-695-11 funding is made possible by funds available in Contract 10-699-11, as a result of a favorable bid.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 10-695-11, Group B, in an amount of $45,000.00 (approximately 5.6% of the current contract value), from an amount of $810,000.00, to an amount not to exceed $855,000.00.
Funds are available in Account 101-66000-612520.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 7, 2010