TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 21, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-036-11 Furnish and Deliver Salt and Calcium Chloride to Various Locations for a One (1) Year Period, to Russo Hardware, Inc., in an amount not to exceed $45,075.00, Account 101-20000-623130
Body
Dear Sir:
On August 12, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-036-11 Furnish and Deliver Salt and Calcium Chloride to Various Locations for a One (1) Year Period, beginning approximately November 1, 2010 and ending October 31, 2011.
In response to a public advertisement of September 1, 2010, a bid opening was held on September 21, 2010. The bid tabulation for this contract is:
RUSSO hARDWARE, INC. $45,075.00
REINDERS, INC. $49,358.00
S - FOUR ENTERPRISES, DBA COMPLETE SALT $50,475.00
SERVICES
HP PRODUCTS $66,065.00
Seventy (70) companies were notified of this contract being advertised and twenty (20) companies requested specifications.
Russo Hardware, Inc., the lowest responsible bidder is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $60,000.00, placing the total bid of $45,075.00, approximately 25 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-036-11, to Russo Hardware, Inc. in an amount not to exceed $45,075.00.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. There is no bid deposit for this contract. Funds are available in Account 101-20000-623130.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 21, 2010