TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 21, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 11-670-11 Preventive Maintenance and Repair Services for Debris and Pontoon Boats at Various Locations, estimated cost $160,000.00, Account 101-66000-612790, Requisition 1313747
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 11-670-11 Preventive Maintenance and Repair Services for Debris and Pontoon Boats at Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure preventive maintenance services and repair parts for the debris boat and pontoon boats at various locations, on an “as needed” basis over a twenty-four month period.
The estimated cost for this contract is $160,000.00. The estimated 2011 and 2012 expenditure is $80,000.00 for each year.
The bid deposit for this contract is $8,000.00.
The contract specifications require the contractor to furnish the specified repair services on an “as-needed” basis commencing upon approval of the contractor’s bond, and as directed by the Engineer, and terminating twenty-four months thereafter, or upon the expenditure of available funds, whichever occurs sooner. Liquidated damages are $100.00 for each calendar day past the first 2 working days following the request of the Resident Engineer.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the classification of work does not fall within the provisions of the MPLA.
Revised Appendix D will not be included in this contract because the District is seeking a vendor to provide unspecified services to repair and maintain a debris boat and pontoon boats on an as needed basis over a two-year period and the lack of PCE vendors to provide the requested maintenance.
The tentative schedule for this contract is as follows:
Advertise November 17, 2010
Bid Opening December 7, 2010
Award January 6, 2011
Completion Twenty-Four months after the award of the contract
Funds are being requested in 2011, in Account 101-66000-612790. Funds for the subsequent year, 2012, is contingent on the Board of Commissioner’s approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 11-670-11.
Requested, Manju Sharma, Acting Director of Maintenance and Operations: MPS:SO’C:MAG:LSC:MA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 21, 2010