TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 21, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order to Rolta International, Inc. to Furnish and Deliver Renewal Licenses for OnPoint Software, Annual Maintenance and Technical Support, in an amount not to exceed $22,500.00, Account 101-27000-612820, Requisition 1308508
Body
Dear Sir:
Authorization is requested to issue a purchase order to Rolta International, Inc. to furnish and deliver renewal licenses for OnPoint software, annual maintenance and technical support to the Main Office Building. All renewal licenses for the OnPoint software, annual maintenance and technical support will be delivered by December 31, 2010.
The Information Technology Application Development Section has placed the Stormwater Management Reporting and Administration (SMRA) and E-GIS Viewer GIS applications into production. These Geographical Information Systems (GIS) applications are Web enabled and were developed using the OnPoint software. Valid software licenses are required to receive software upgrades and technical support.
Rolta International, Inc., the manufacturer and sole source of supply, has submitted prices for the renewal licenses for OnPoint software, annual maintenance and technical support required. Inasmuch as Rolta International, Inc. is the only source of supply for the renewal licenses for Onpoint software, annual maintenance and technical support, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
Rolta International, Inc. is not authorized to transact business in Illinois, but has submitted a certificate of good standing from the State of Georgia. The Department of Information Technology has received approval from the Executive Director to move forward with the recommendation to award.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized and directed to issue said purchase order to Rolta International, Inc. in an amount not to exceed $22,500.00
Funds are available in account 101-27000-612820.
Requested, Keith D. Smith, Director of Information Technology, KDS:EJ:DV:mh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 21, 2010.