TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase purchase order and amend the agreement with Mr. Irwin Polls for Professional Consulting Services to review technical information relative to the Des Plaines River use attainability analysis, in an amount of $3,291.53, from an amount of $55,725.00, to an amount not to exceed $59,016.53, Account 101-16000-601170, Purchase Order 3051097
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Dear Sir:
On May 15, 2008 , the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Mr. Irwin Polls, for Professional Consulting Services, in an amount not to exceed $35,475.00. The contract expires on December 31, 2010.
As of September 17, 2009, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $20,250.00 from the original amount awarded of $35,475.00. The current contract value is $55,725.00. The prior approved change orders reflect a 57 percent increase to the original contract value.
This change order increase will cover additional work to review and comment on technical reports, water quality information and written testimony; prepare case studies; assist with preparation of alternative aquatic life uses and dissolved oxygen standards for Chicago Area Waterways; attend District meetings, workshops and IEPA meetings; and attend IPCB regulatory hearings.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $3,291.53 (5.9 percent of the current contract value), from an amount of $55,725.00, to an amount not to exceed $59,016.53.
Funds are available in Account 101-16000-601170.
Requested, Louis Kollias, Director of Monitoring and Research, LK:TG:MPC:KB:jg
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 4, 2010
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