TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease Contract 07-163-3M (Re-Bid) R & D Building HVAC Improvements, Stickney Water Reclamation Plant, to Path-Milhouse, Joint Venture, in an amount of $33,352.85, from an amount of $8,284,182.63, to an amount not to exceed $8,250,829.78, Accounts 401-50000-645680 and 645780, Purchase Order 5001056
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Dear Sir:
On July 9, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 07-163-3M (Re-Bid) R & D Building HVAC Improvements, Stickney Water Reclamation Plant (WRP), to Path-Milhouse, Joint Venture, in an amount not to exceed $8,253,300.00. The scheduled contract completion date is April 24, 2011.
As of October 21, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $30,882.63 from the original amount awarded of $8,253,300.00. The current contract value is $8,284,182.63. The prior approved change orders reflect a 0.37% increase to the original contract value.
The contract includes heating, ventilation, and air conditioning (HVAC) improvement work for the Laboratory at the Stickney WRP. The HVAC control system manufacturer recommended substitution of the specified stand-alone HVAC control system with a system that integrates the new HVAC controls into the existing Siemens Building Information Management system. This will provide quality performance equivalency with lower maintenance costs, installation cost savings, and seamless operator interface. The Engineering Department has reviewed the substitution request and recommends that it be accepted.
The contractor submitted a revised cost proposal (CCO-15) for an extra in the amount of $14,293.92 and a credit in the amount of $47,646.77, for a net credit in the amount of $33,352.85. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 469, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 07-163-3M (Re-Bid) in an amount of $33,352.85 (0.40% of the current contract value), from an amount of $8,284,182.63, to an amount not to exceed $8,250,829.78.
Funds will be restored in Accounts 401-50000-645680 and 645780.
Requested, Kenneth A. Kits, Director of Engineering, TEK:GG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 4, 2010
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