TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease Contract 09-634-11 Furnishing and Delivering Polymer to the Hanover Park Water Reclamation Plant, to Polydyne, Inc., in an amount of $22,000.00, from an amount of $55,500.00, to an amount not to exceed $33,500.00, Account 101-67000-623560, Purchase Order 3061074
Body
Dear Sir:
On November 19, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 09-634-11 Furnishing and Delivering Polymer to the Hanover Park Water Reclamation Plant, to Polydyne, Inc., in an amount not to exceed $55,500.00. The contract expires on December 16, 2012.
The contract has no prior change orders.
A decrease in contract value is being requested at this time due to reduced polymer usage in 2010 and an anticipated reduction in 2011 polymer usage.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 09-634-11, in an amount of $22,000.00 (39.6% of the current contract value), from an amount of $55,500.00, to an amount not to exceed $33,500.00.
Funds will be restored in Account 101-67000-623560.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, MPS:SO'C:MAG:LSC:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 4, 2010