TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 11-918-11 H.V.A.C. and Refrigeration Systems Maintenance in the Stickney Service Area, estimated cost $900,000.00, Account 101-69000-612680, Requisition 1308835
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 11-918-11, H.V.A.C. and Refrigeration Systems Maintenance in the Stickney Service Area, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure the services to repair and maintain heating, ventilation, air conditioning and refrigeration equipment such as air conditioning units, air handlers, ventilators, heaters, humidifiers, chillers, walk-in coolers and associated controls in the Stickney Service Area for a three-year period.
The estimated cost for this contract is $900,000.00. The estimated 2011, 2012 and 2013 expenditures are $300,000.00, $300,000.00 and $300,000.00 respectively.
The bid deposit for this contract is $45,000.00.
The contract specifications require that all work commence approximately January 20, 2011, or five (5) days after approval of the contractor’s bond, whichever occurs later, and be completed by December 31, 2013, or upon expenditure of available funds, whichever occurs sooner. Liquidated damages, in various amounts of up to $50.00 per hour and $200.00 per calendar day, may be assessed if the Contractor fails to arrive at the work site and/or is in default of completing work in the time specified.
The Multi-Project Labor Agreement will be included in this contract.
Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Mechanical” category for establishing PCE goals. The PCE tailored goals for this contract are 10% Minority Business Enterprises (MBE), 5% Women’s Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise November 24, 2010
Bid Opening December 21, 2010
Award January 20, 2011
Completion December 31, 2013
Funds are being requested in 2011, in Account 101-69000-612680. Funds for 2011 and subsequent years, 2012 and 2013, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 11-918-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 4, 2010