TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order and enter into an agreement with Networkfleet, Inc., for Maintenance of the Vehicle Location System for District Vehicles, in an amount not to exceed $65,000.00, Account 101-15000-612860, Requisition 1314506
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Networkfleet, Inc., for maintenance of the vehicle location system which monitors the performance, location, and security of approximately 184 District fleet vehicles. The purchase order would expire on December 31, 2011.
Networkfleet, Inc., is the current sole source provider of the services and hardware for the District’s vehicle location system. The current agreement expires December 31, 2010. Networkfleet, Inc. was awarded this work originally under 05-RFP-02 and provided the vehicle location modules, installation, required software to access and utilize module data, and the operational maintenance of the system.
Networkfleet, Inc., the sole service provider of maintenance services and hardware for the current system, has submitted prices for such. Inasmuch as Networkfleet, Inc. is the only source of supply for the services and hardware required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Networkfleet, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable due to the specialized nature of the services required.
In view of the foregoing, it is recommended that the Director of Procurement & Materials Management be authorized to issue a purchase order and enter into an agreement with Networkfleet, Inc., in an amount not to exceed $65,000.00.
Funds are being requested in 2011, in Account 101-15000-612860, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Eileen McElligott, Administrative Services Manager,BKS:SL:TN
Recommended, Darlene A. LoCascio, Director of Procurement & Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement & Materials Management
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 4, 2010