TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-627-11, Services to Maintain Air Compressors and Dryers at the Calumet and North Side Water Reclamation Plants, to Air Services Company, in an amount not to exceed $116,040.00, Accounts 101-67000, 68000-612650, Requisitions 1297051 and 1291904
Body
Dear Sir:
On March 4, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-627-11 Services to Maintain Air Compressors and Dryers at the Calumet and North Side Water Reclamation Plants.
In response to a public advertisement of September 1, 2010, a bid opening was held on September 21, 2010. The bid tabulation for this contract is:
AIR SERVICES COMPANY $116,040.00
INDEPENDENT MECHANICAL INDUSTRIES, INC. $116,800.00
INGERSOLL RAND $121,200.00
Five hundred ninety-four (594) companies were notified of this contract being advertised and twenty (20) companies requested specifications.
Air Services Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $136,500.00, placing the bid of $116,040.00, approximately 14.9 percent below the estimate.
The Revised Appendix D was not included in this contract because the District is seeking a vendor to provide unspecified services to repair and maintain air compressors and dryers on an as needed basis over a four-year period.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-627-11, to Air Services Company, in an amount not to exceed $116,040.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2010 expenditure, in the amount of $12,327.00, are available in Accounts 101-67000, 68000-612650. The estimated expenditures for 2011 is $38,680.00, for 2012 is $38,680.00, and for 2013 is $26,353.00. Funds for the 2011, 2012, and 2013 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 4, 2010