TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase orders and enter into an agreement with A.W. Chesterton Company, to Furnish and Deliver Mechanical Seals and Repair Services for Mechanical Seals at the Stickney and Calumet Water Reclamation Plants, in an amount not to exceed $129,000.00, Accounts 101-68000, 69000-612650, Requisitions 1312446 and 1312969
Body
Dear Sir:
Authorization is requested to issue purchase orders and enter into an agreement with A.W. Chesterton Company, for the Stickney and Calumet Water Reclamation Plants. These purchase orders will expire on December 31, 2013.
A.W. Chesterton Company, the sole source provider of the parts and services, has submitted prices for the parts and services required. Inasmuch as A.W. Chesterton Company is the only source of supply for the parts and services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
A.W. Chesterton Company is registered and in good standing with the State of Illinois. The parts are manufactured in the United States.
The Multi-Project Labor Agreement is not applicable because of the specialized nature of the work. If trade work is required, in-house trades will perform the work.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders and enter into an agreement with A.W.Chesterton Company, in an amount not to exceed $129,000.00.
Funds are being requested in 2011, 2012 and 2013, in Accounts 101-68000, 69000-612650. The estimated expenditures is $43,000.00 for each year. Funds for the 2011, 2012 and 2013 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Manju Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:sk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 4, 2010