TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order and enter into an agreement with Friedrich, Klatt & Associates, for Services to Upgrade the District’s Truck Scale System Hardware and Software, in an amount not to exceed $24,600.00, Account 101-66000-612520, Requisition 1312053
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Friedrich, Klatt & Associates, for Services to Upgrade the District’s Truck Scale System Hardware and Software. The purchase order will expire December 31, 2010.
Friedrich, Klatt & Associates, the sole source provider of the parts and services, has submitted prices for the services required. Inasmuch as Friedrich, Klatt & Associates, is the only source of supply for the services required, nothing would be gained by advertising for bids. (Section 11.4 of the Purchasing Act).
The services will include an upgrade of the operating system of all the primary and secondary site workstations in the system. The truck scale system is used to weigh trucks hauling bio-solids and chemicals, and is critical to the District’s solids management program.
Friedrich, Klatt & Associates, is a partnership registered to do business with the State of Illinois.
The Multi-Project Labor Agreement is not applicable as this requisition is for technical support services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Friedrich, Klatt & Associates, in an amount not to exceed $24,600.00.
Funds are available in Account 101-66000-612520.
Requested, Manju P. Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:bk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 4, 2010