TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 11-626-11 Security Services at the Lockport Powerhouse, estimated cost $245,000.00, Account 101-66000-612490, Requisition 1314077
Body
Dear Sir:
Contract documents and specifications have been prepared for security services at the Lockport Powerhouse, at the request of the Maintenance and Operations Department.
The purpose of this contract is to secure the Lockport Powerhouse during unmanned hours for a two-year period.
The estimated cost for this contract is $245,000.00. The estimated 2011, 2012, and 2013 expenditures are $109,500.00, $123,000.00, and $12,500.00, respectively.
The bid deposit for this contract is $12,250.00.
The contract specifications require that all work commence after approval of the Contractor's Bond and continue for a two-year period. Liquidated damages, in the amount of $50.00 per hour, may be assessed whenever the Contractor does not provide the services, as specified.
The Multi-Project Labor Agreement is not included in this contract because security services are specifically excluded from the MPLA.
Revised Appendix D will not be included in this contract because of the nature of the work.
The tentative schedule for this contract is as follows:
Advertise December 1, 2010
Bid Opening December 21, 2010
Award January 20, 2011
Completion January 31, 2013
Funds are being requested in 2011, in Account 101-66000-612490. Funds for 2011 and subsequent years 2012 and 2013 are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 11-626-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 4, 2010