TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
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Authority to increase Contract 08-691-11, Group B, Services for Beneficial Reuse of Biosolids from the Stickney and Calumet Service Areas, to Synagro Central, LLC, in an amount of $225,000.00, from an amount of $2,685,796.25, to an amount not to exceed $2,910,796.25, Account 101-66000-612520, Purchase Order 5000870
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Dear Sir:
On April 3, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 08-691-11, Group B, Services for Beneficial Reuse of Biosolids from the Stickney and Calumet Service Areas, to Synagro Central, LLC, in an amount not to exceed $2,880,000.00. The contract expires on December 31, 2010.
As of November 2, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $194,203.75 from the original amount awarded of $2,880,000.00. The current contract value is $2,685,796.25. The prior approved change orders reflect a 6.7% decrease to the original contract value.
The increase is required to provide the vendor with additional wet tons of biosolids for the 2010 application season.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 08-691-11, Group B, in an amount of $225,000.00 (approximately 8.4% of the current contract value), from an amount of $2,685,796.25 to an amount not to exceed $2,910,796.25.
Funds are available in Account 101-66000-612520.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SO’C:MAG:LSC:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 18, 2010
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