TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 11-815-11 Maintenance Services for HVAC Controls at the Calumet Water Reclamation Plant, estimated cost $90,000.00, Account 101-68000-612680, Requisition 1314417
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 11-815-11, Maintenance Services for HVACControls at the Calumet Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure the services to service, regulate and repair various HVAC control systems at the Calumet Water Reclamation Plant area for approximately a thirty-six month period.
The estimated cost for this contract is $90,000.00. The estimated 2011, 2012, 2013 and 2014 expenditures are $22,000.00, $30,000.00, $30,000.00 and $8,000.00, respectively.
The bid deposit for this contract is $4,500.00.
The contract specifications require that all work commence approximately March 20, 2011, or five (5) days after approval of the contractor’s bond, whichever occurs later, and terminate on March 20, 2014, or upon expenditure of available funds, whichever occurs sooner. Liquidated damages in the amounts of $100.00 per calendar day and $50.00 per hour may be assessed if the Contractor fails to arrive at the work site and/or is in default of completing work in the time specified.
The Multi-Project Labor Agreement will be included in this contract.
Revised Appendix D will not be included in this contract because sufficient protected class businesses are available to bid.
The tentative schedule for this contract is as follows:
Advertise December 15, 2010
Bid Opening January 11, 2011
Award February 17, 2011
Completion March 20, 2014
Funds are being requested in 2011, in Account 101-68000-612680. Funds for 2011 and subsequent years, 2012, 2013 and 2014, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 11-815-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SO’C:MAG:LSC:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 18, 2010