TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 11-986-11 Supervision of Locomotive Inspection, Certification and Preventive Maintenance at the Stickney Water Reclamation Plant, estimated cost $150,000.00, Account 101-69000-612670, Requisition 1313738
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 11-986-11 Supervision of Locomotive Inspection, Certification and Preventive Maintenance at the Stickney Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure the services of a certified locomotive repair Supervising Technician to instruct, direct and supervise District tradespeople in performing mechanical, power and electrical systems maintenance and repair, and the materials to power load test four locomotives at the Stickney Water Reclamation Plant.
The estimated cost for this contract is $150,000.00. The estimated 2011, 2012, 2013 and 2014 expenditures are $37,500.00, $50,000.00, 50,000.00 and $12,500.00, respectively.
The bid deposit for this contract is $7,500.00
The contract specifications require the services under this contract to commence upon approval of the contractor’s bond, and terminate thirty-six months later, or on March 31, 2014, or upon the expenditures of available funds, whichever occurs sooner. Liquidated damages are $100.00 for each calendar day that the contractor is in default of the time specified.
The Multi-Project Labor Agreement will not be included in this contract.
Revised Appendix D will not be included in this contract due to the specialized nature of services required.
The tentative schedule for this contract is as follows:
Advertise December 15, 2010
Bid Opening January 11, 2011
Award February 17, 2011
Completion March 31, 2014
Funds are being requested in 2011, in Account 101-69000-612670, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for subsequent years, 2012, 2013 and 2014, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 11-986-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SO’C:MAG:LSC:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 18, 2010