TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 05-147-2M HVAC Improvements at the Stickney Water Reclamation Plant, to Path Construction Company, in an amount of $11,975.88, from an amount of $3,527,669.28, to an amount not to exceed $3,539,645.16, Account 201-50000-645750, Purchase Order 5001064
Body
Dear Sir:
On August 6, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 05-147-2M, HVAC Improvements at the Stickney Water Reclamation Plant, to Path Construction Company, in an amount not to exceed $3,487,000.00. The scheduled contract completion date is December 14, 2010.
As of November 5, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $40,669.28 from the original amount awarded of $3,487,000.00. The current contract value is $3,527,669.28. The prior approved change order reflects a 1.17% increase to the original contract value.
The contract includes replacement of HVAC equipment at various locations of the Stickney Water Reclamation Plant. However, the contract documents did not include the insulation of the existing supply ductwork for AHU-S100 located in the Switchgear Room of the Central Boiler Building. This ductwork is located above the switchgear, and there is a possibility of condensation occurring on the ductwork and dripping onto the switchgear. Therefore, it was determined that insulation shall be installed on the supply ductwork to protect the switchgear. The contractor submitted a cost proposal (CCO-5) in the amount of $11,975.88 for providing the duct insulation. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 327, that the Engineering Department would recommend its approval to the Board of Commissioners.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract as signed.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 05-147-2M in an amount of $11,975.88 (0.34% of the current contract value) from an amount of $3,527,669.28 to an amount not to exceed $3,539,645.16.
Funds are available in Account 201-50000-645750.
Requested, Kenneth A. Kits, Director of Engineering, TEK:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 18, 2010
Attachment