TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order and enter into an agreement with Cleveland Motion Controls, Inc., to Provide Services and Parts for Repair of Electrical Equipment at the Centrifuge Facilities at the Stickney Water Reclamation Plant, in an amount not to exceed $20,000.00, Account 101-69000-612650, Requisition 1312943
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Cleveland Motion Controls, Inc., to provide services and parts for repair of electrical equipment at the Centrifuge Facilities at the Stickney Water Reclamation Plant. The purchase order will expire December 31, 2011.
Cleveland Motion Controls, Inc., the sole source provider of the parts and services, has submitted prices for the parts and services required. Inasmuch as Cleveland Motion Controls, Inc., is the only source of supply for the parts and services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Cleveland Motion Controls, Inc. is registered and in good standing with the State of Illinois. The parts are manufactured in the USA.
The Multi-Project Labor Agreement is not applicable because of the specialized nature of the work. If trade work is required, in-house trades will perform the work.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Cleveland Motion Controls, Inc., in an amount not to exceed $20,000.00.
Funds are being requested in 2011, in Account 101-69000-612650, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Manju Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:ms
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 18, 2010