TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order and enter into an agreement with Friedrich, Klatt & Associates, to Provide Support Services for the District’s Truck Scale System Software and Oracle Databases at the Lawndale Avenue Solids Management Area (LASMA) and the Calumet Solids Management Area (CALSMA) for a three-year period, in an amount not to exceed $190,800.00, Account 101-66000-612820, Requisitions 1312902 and 1313303
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Friedrich, Klatt & Associates, to Provide Support Services for the District’s Truck Scale System Software and Oracle Databases at the Lawndale Avenue Solids Management Area (LASMA) and the Calumet Solids Management Area (CALSMA) for a three-year period. The purchase order will expire December 31, 2013.
Friedrich, Klatt & Associates, the sole source provider of the District’s Truck Scale System Software and Oracle Databases, has submitted prices for the support services required. Inasmuch as Friedrich, Klatt & Associates, is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The truck scale system is used to weigh trucks hauling bio-solids and chemicals, and is critical to the District’s solids management program.
Friedrich, Klatt & Associates, is a partnership registered to do business with the State of Illinois.
The Multi-Project Labor Agreement is not applicable as this requisition is for technical support services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Friedrich, Klatt & Associates, in an amount not to exceed $190,800.00.
Funds are being requested in 2011, 2012 and 2013, in Account 101-66000-612820, in the amounts of $60,528.00, $63,552.00 and $66,720.00 for each year respectively, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:bk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 18, 2010