TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order and enter into an agreement with Wiss, Janney, Elstner Associates, Inc., to Perform Annual Steel Pipe Wall Condition Assessments at the Mainstream Pumping Station, in an amount not to exceed $100,855.00, Account 101-69000-612600, Requisition 1312887
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Wiss, Janney, Elstner Associates, Inc. (WJE), to perform the annual steel wall condition assessment at the Mainstream Pumping Station for a three-year period.
WJE performed the original pipe condition study for the Mainstream Pumping Station (MSPS) under Engineering Contract 02-116-2P. In their report of March 2005, WJE recommended that the District perform a limited assessment of the steel piping every year, and a comprehensive assessment every five years.
It is important that any pipe wall thickness data be consistent, accurate and reliable, so that comparisons with the originally obtained data would allow a valid analysis of the current condition of MSPS piping. The only way to achieve this is if all future thickness measurements are taken by the consultant who performed the original study.
Due to the potential liability issues, it would be prudent that all future studies be performed by the same consultant. WJE has performed these services for the District in the past per the report recommendation.
WJE, the provider for the steel pipe wall condition assessment services, has submitted prices for the services required. Inasmuch as WJE is the only source of supply based on past analysis for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
WJE is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable because of the specialized nature of the work. If trade work is required, in-house trades will perform the work.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Wiss, Janney, Elstner Associates, Inc., in an amount not to exceed $100,855.00.
Funds are being requested in 2011, 2012, and 2013, in Account 101-69000-612600, in the amounts of $33,354.00, $33,616.00, and $33,885.00 respectively, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:bk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 18, 2010