TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order to CommVault Systems, Inc. to Furnish and Deliver renewal licenses for CommVault’s Backup Software and Premier Maintenance Package, in an amount not to exceed $110,434.62, Account 101-27000-612820, Requisition 1315252
Body
Dear Sir:
Authorization is requested to issue a purchase order to CommVault Systems, Inc. to furnish and deliver renewal licenses for CommVault’s Backup Software and Premier Maintenance Package for the District’s network and computer servers located at the Main Office Building, Stickney Water Reclamation Plant, Egan Water Reclamation Plant and Northside Data Center. All renewal licenses for the CommVault Backup Software and Premier Maintenance Package will be delivered by December 31, 2010.
The Information Technology Department maintains and manages all backups and recovery for departmental/interdepartmental data and Enterprise applications hosted on the District’s network and computer servers. Utilizing CommVault’s Backup Software enables the Information Technology Department staff to perform daily backup and recover electronic data, files and Enterprise applications in a timely and orderly fashion as required.
CommVault Systems, Inc., the manufacturer and sole source of supply, has submitted prices for the renewal licenses for CommVault Backup Software and Premier Maintenance Package required. Inasmuch as CommVault Systems, Inc. is the only source of supply for the renewal licenses for CommVault Backup Software and Premier Maintenance Package, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
CommVault Systems, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to CommVault Systems, Inc. in an amount not to exceed $110,434.62.
Funds are available in account 101-27000-612820.
Requested, Keith D. Smith, Director of Information Technology, KDS:EJ:DV:mh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 18, 2010.