TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 2, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 11-618-11 Services to Inspect, Maintain and Repair Emergency Generators at Various Service Areas, estimated cost $137,600.00, Accounts 101-67000/69000-612600/612650/623070, Requisitions 1313287, 1312944, 1312978, 1315631
Body
Dear Sir:
Contract documents and specifications have been prepared for the procurement of services to inspect, maintain and repair emergency generators at the Stickney, North Side and Kirie Water Reclamation Plants, and the Racine Avenue Pumping Station. The services will include, on an as-needed basis, inspection, repairs, testing, and performing routine maintenance of the generators in accordance with the original manufacturers’ guidelines. Upon completion of the repairs, the generators will be re-tested to ensure optimum performance before being placed back in service. The repairs will enable each generator to continue operating in a safe, reliable, and efficient manner, thus reducing downtime for critical operations at the various District facilities.
The estimated cost for this contract is $137,600.00. The estimated 2011, 2012 and 2013 expenditures are $41,000.00, $48,300.00 and $48,300.00, respectively.
The bid deposit for this contract is $6,900.00.
The specifications require the services under this contract to commence upon approval of the contractor’s bond, and terminate on December 31, 2013. Liquidated damages are fifty dollars ($50.00) for each calendar day the contractor fails to meet various performance objectives, as specified in the contract documents.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
Revised Appendix D will not be included in this contract due to the specialized nature of the specified services which require the use of technicians with specialized training on the original manufacturers’ equipment. Any required trade work will be performed by in-house labor forces.
The tentative schedule for this contract is as follows:
Advertise January 5, 2011
Bid Opening January 25, 2011
Award February 3, 2011
Completion December 31, 2013
Funds are being requested in 2011, in Accounts 101-67000/69000-612600/612650/623070, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for the subsequent years, 2012 and 2013, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 11-618-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SO’C:MAG:LSC:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 2, 2010