TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 2, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease Contract 08-635-12 Furnishing and Delivering Polymer to the Calumet Water Reclamation Plant, to Polydyne, Inc., in an amount of $35,243.83, from an amount of $805,113.82, to an amount not to exceed $769,869.99, Account 101-68000-623560, Purchase Order 3051694
Body
Dear Sir:
On June 19, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 08-635-12 Furnishing and Delivering Polymer to the Calumet Water Reclamation Plant, to Polydyne, Inc., in an amount not to exceed $1,010,000.00. The contract expired on October 29, 2010.
As of November 19, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $204,886.18 from the original amount awarded of $1,010,000.00. The current contract value is $805,113.82. The prior approved change orders reflect a 20.3% decrease to the original contract value.
A decrease in contract value is being requested at this time because the utilization of the contract services in 2010 was less than originally anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order for Contract 08-635-12 in an amount of $35,243.83 (4.4% of the current contract value), from an amount of $805,113.82, to an amount not to exceed $769,869.99.
Funds will be restored in Account 101-68000-623560.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, MPS:SO'C:MAG:LSC:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 2, 2010
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