TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 2, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-001-12 Furnish and Deliver Lumber, Plywood and Nails to Various Locations for a One (1) Year Period to Crafty Beaver Home Centers, in an amount not to exceed $73,116.70, Accounts 101-20000-623110, 623130
Body
Dear Sir:
On August 12, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-001-11 Furnish and Deliver Lumber, Plywood and Nails to Various Locations for a One (1) Year Period, beginning approximately January 1, 2011 and ending December 31. 2011. Contract 10-001-11 was cancelled prior to bid opening and re-advertised October 13, 2010.
In response to a public re-advertisement of October 13, 2010, a bid opening was held on November 2, 2010. The bid tabulation for this contract is:
CRAFTY BEAVER HOME CENTERS *$73,116.70
HINES BUILDING SUPPLY/US LUMBER LLC $79,756.30
KAR-DON, INC., dba ARROW LUMBER COMPANY $89,134.00
*corrected total
Three hundred twenty-four (324) companies were notified of this contract being advertised and nine (9) companies requested specifications.
Crafty Beaver Home Centers, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $78,000.00, placing the total bid of $73,116.70 approximately 6 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-001-12 to Crafty Beaver Home Centers, in an amount not to exceed $73,116.70. The bid deposit, in the amount of $3,900.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management. Purchase orders will be issued for the material as required. Payment will be based on the unit cost, as indicated in the contract documents
Funds are being requested in 2011, Accounts 101-20000-623110, 623130 and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 2, 2010