TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 2, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase orders and enter into an agreement with Superior Industrial Equipment, L.L.C., for Services to Repair Mechanical Seals of Sludge Pumps at the Stickney Water Reclamation Plant and to Repair Mechanical Seals of Digester Sludge Recirculation Pumps at the Calumet Water Reclamation Plant, in an amount not to exceed $180,000.00, Accounts 101-68000, 69000-612650, Requisitions 1312878 and 1311996
Body
Dear Sir:
Authorization is requested to issue purchase orders and enter into an agreement with Superior Industrial Equipment, L.L.C., to repair mechanical seals of Sludge Pumps at the Stickney Water Reclamation Plant and to repair mechanical seals of the Digester Sludge Recirculation Pumps at the Calumet Water Reclamation Plant. These purchase orders will expire on December 31, 2013.
Superior Industrial Equipment, L.L.C., the sole source provider of the services, has submitted prices for the services required. Inasmuch as Superior Industrial Equipment, L.L.C. is the only source of supply services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Superior Industrial Equipment, L.L.C. is registered and in good standing with the State of Illinois. The parts are made in the United States.
The Multi-Project Labor Agreement is not applicable because of the specialized nature of the work. If trade work is required, in-house trades will perform the work.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders and enter into an agreement with Superior Industrial Equipment, L.L.C., in an amount not to exceed $180,000.00.
Funds are being requested in 2011, 2012 and 2013, in Accounts 101-68000, 69000-612650. The estimated expenditures are $60,000.00 for each year. Funds for the 2011, 2012, and 2013 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:sk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 2, 2010