TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 2, 2010
COMMITTEE ON Procurement
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease purchase order and amend the agreement with the United States Department of the Interior, United States Geological Survey for Installations, Operations and Maintenance of Two Streamflow Gaging Stations and Sediment Oxygen Demand, Data Collection on Bubbly Creek; and Three Chicago Area Waterway System Streamgaging Stations, in an amount of $110,850.00, from an amount of $292,725.00, to an amount not to exceed $181,875.00, Account 101-16000-601170, Purchase Order 3061674
Body
Dear Sir:
On January 7, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with the United States Department of Interior, United States Geological Survey (USGS), for installations, operations and maintenance of two streamflow gaging stations and sediment oxygen demand, data collection on Bubbly Creek; and three Chicago Area Waterway System (CAWS) streamgaging stations, in an amount not to exceed $292,725.00. The contract expires on September 30, 2011.
The contract has no prior change orders.
This decrease is due to a change in the scope of work to complete this project in 2010 to comply with the 2011 budgetary constraints. The work conducted under this purchase order supported efforts by the University of Illinois at Urbana-Champaign to develop a three-dimensional model of portions of the CAWS. The modeling efforts will be completed in 2010 and further model development will not be pursued in 2011. Therefore, the USGS support is no longer needed.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $110,850.00 (37.9 percent of the current contract value), from an amount of $292,725.00, to an amount not to exceed $181,875.00.
Funds will be restored to Account 101-16000-601170.
Requested, Louis Kollias, Director of Monitoring and Research, LK:TG:MPC:KB:jg/dm
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 2, 2010