TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 2, 2010
COMMITTEE ON Procurement
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 07-163-3M (Re-Bid) R & D Building HVAC Improvements, Stickney Water Reclamation Plant, to Path-Milhouse, Joint Venture, in an amount of $17,516.24, from an amount of $8,250,829.78, to an amount not to exceed $8,268,346.02, Accounts 401-50000-645680 and 645780, Purchase Order 5001056
Body
Dear Sir:
On July 9, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 07-163-3M (Re-Bid) R & D Building HVAC Improvements, Stickney Water Reclamation Plant, to Path-Milhouse, Joint Venture, in an amount not to exceed $8,253,300.00. The scheduled contract completion date is April 24, 2011.
As of November 19, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in the amount of $2,470.22 from the original amount awarded of $8,253,300.00. The current contract value is $8,250,829.78. The prior approved change orders reflect a 0.03% decrease to the original contract value.
The contract includes installation of a new cooling tower on the roof of the M & R Laboratory Building. The engineer determined that additional pipe supports are required on the north side of the new cooling tower. The contract drawings do not show any support for piping at this location.
The contractor submitted a price proposal (CCO-22) for an extra in the amount of $17,516.24. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 504, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 07-163-3M (Re-Bid) in an amount of $17,516.24 (0.21% of the current contract value), from an amount of $8,250,829.78, to an amount not to exceed $8,268,346.02.
Funds are available in Accounts 401-50000-645680 and 645780.
Requested, Kenneth A. Kits, Director of Engineering, TEK:JKK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 2, 2010
Attachment