TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 2, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 11-690-11 Services for Beneficial Reuse of Biosolids from LASMA, CALSMA and the Egan Water Reclamation Plant, estimated cost $15,177,000.00, Accounts 101-66000/67000-612520, Requisitions 1312393, 1312402 and 1314469
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 11-690-11 Services for Beneficial Reuse of Biosolids from LASMA, CALSMA and the Egan Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to obtain services necessary to collect and transport centrifuge cake from District sites, and apply it to privately owned agricultural land for the purpose of adding beneficial nutrients and organic matter to the soil. The contractor will also be required to provide public relations and community awareness programs to ensure the success of the biosolids utilization operations.
The estimated cost for this contract is $15,177,000.00. The estimated 2011, 2012, 2013 and 2014 expenditures are $3,769,000.00, $5,448,000.00, $5,578,000.00 and $382,000.00, respectively.
The bid deposit for this contract is $581,000.00 for Group A, and $177,800.00 for Groups B and C combined.
The contract specifications require that the services commence upon approval of the Contractor’s Bond, and terminate on March 31, 2014. Liquidated damages of up to $1,000.00 for each calendar day may be assessed for services provided in default of the contract specifications.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract.
Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Hauling Services” category for establishing PCE utilization goals. The PCE utilization goals for this contract are 20% Minority Business Enterprises (MBE), 13% Women’s Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise December 15, 2010
Bid Opening January 11, 2011
Award February 3, 2011
Completion March 31, 2014
Funds are being requested in 2011, in Accounts 101-66000/67000-612520, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for subsequent years, 2012, 2013 and 2014, are also contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 11-690-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO’C:MAG:LSC:MW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 2, 2010