TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 2, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 11-904-11 Furnishing and Delivering PLC and VFD Parts and Modules for Exchange at the Stickney Water Reclamation Plant, estimated cost $90,000.00, Account 101-69000-623070, Requisition 1315265
Body
Dear Sir:
Contract documents and specifications have been prepared for the procurement of services to furnish and deliver Programmable Logic Controller (PLC) and Variable Frequency Drive (VFD) parts and modules for exchange at the Stickney Water Reclamation Plant. The units will be ordered on an as-needed basis, and will be new or remanufactured to meet the original manufacturer’s quality standards. Units that have reached the end of their service lives will be exchanged for the newly procured units, and the price for the new units will include a discount for the replaced units.
The estimated cost for this contract is $90,000.00. The estimated 2011, 2012 and 2013 expenditures are $30,000.00, $30,000.00 and $30,000.00, respectively.
The bid deposit for this contract is $4,500.00.
The contract commences on or about February 28, 2011, and terminates on December 31, 2013. All parts shall be delivered to the Stickney WRP within three days of the request for a parts exchange. Liquidated damages are seventy-five dollars ($75.00) per unit, for each day that the contractor fails to furnish and deliver the requested part or module within the specified time period.
The Multi-Project Labor Agreement will not be included in this contract because it is a furnish and deliver contract.
Revised Appendix D will not be included in this contract because it is a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise January 5, 2011
Bid Opening January 25, 2011
Award February 17, 2011
Completion December 31, 2013
Funds are being requested in 2011, in Account 101-69000-623070, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for the subsequent years, 2012 and 2013, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 11-904-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations,
SES:SO’C:MAG:LSC:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 2, 2010