TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 16, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase purchase order and amend the agreement with the Ohio State University Research Foundation for an Ecosystem Services Study of Degraded Soils Amended with Biosolids in an amount of $13,750.00 from an amount of $180,000.00 to an amount not to exceed $193,750.00, Account 101-16000-601170, Purchase Order 3059601
Body
Dear Sir:
On May 7, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with the Ohio State University Research Foundation (OSU) for an Ecosystem Services Study of Degraded Soils Amended with Biosolids in an amount not to exceed $180,000.00. The contract expires on December 31, 2011.
This contract has no prior change orders.
The additional funds are requested to cover the cost of microconstituent analyses of nine runoff water samples from the research plots treated with biosolids and other organic amendments. As a result, the analyses will produce valuable data for addressing concerns raised by the United States Fish and Wildlife Services and the Illinois Environmental Protection Agency regarding the potential of biosolids use for ecological restoration of the Calumet region. Also, these data are beneficial to the District’s efforts to evaluate the fate of various microconstituents in land-applied biosolids.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $13,750.00 (7.6 percent of the current contract value) from an amount of $180,000.00 in an amount not to exceed $193,750.00.
Funds are available in Account 101-16000-601170.
Requested, Louis Kollias, Director of Monitoring and Research, LK:TG:MPC:KB:jg
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 16, 2010