TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 16, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authorization to amend the Master Agreement with the Board of Trustees of the University of Illinois to extend the agreement termination date from December 31, 2010, to March 31, 2012
Body
Dear Sir:
On September 19, 2002, the Board of Commissioners (Board) granted authority to enter into a Master Agreement (MA) between the Metropolitan Water Reclamation District of Greater Chicago (District) and the Board of Trustees of the University of Illinois on behalf of its Urbana-Champaign Campus (U of I). Initially this agreement was for an approximate period of three years to terminate on December 31, 2005. On October 16, 2003, the Board granted authority to amend and extend the agreement for an additional three years to December 31, 2008. On April 17, 2008, the Board granted the authority to formally include the U of I Chicago campus under the MA. On May 3, 2007, the Board again granted the authority to extend the MA through December 31, 2010.
Authorization is requested to further amend and extend the MA between the District and the U of I through March 31, 2012. This amendment is due to a recent Research Project Specification with an anticipated completion date beyond the current MA expiration date of December 31, 2010.
The latest Research Project Specification, which was authorized by the Board on August 12, 2010, is for a “Geothermal Energy Feasibility Study at the Kirie WRP.” This project is estimated to continue through December 31, 2011. The amendment will extend the termination date to March 31, 2012, to allow for any final reporting issues.
Since the required services under the MA are professional in nature, they are not adaptive to award by competitive bidding. Therefore, it is requested that the extension of the termination date be authorized without advertising, as stated in Section 11.4 of the Purchasing Act.
This amendment is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
Requested, Louis Kollias, Director of Monitoring and Research, LK:TG:MPC:KB:jg
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 16, 2010