TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 16, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 73-161-FH Vulcan Conveyance System and Maintenance Facilities, McCook CUP Reservoir, to Graycor Industrial Contractors, Inc. in an amount of $274,282.45, from an amount of $30,294,623.22, to an amount not to exceed $30,568,905.67, Account 401-50000-645620 Purchase Order 5000562
Body
Dear Sir:
On May 18, 2006, the Board of Commissioners authorized the Director of Procurement and Materials Management to award contract 73-161-FH Vulcan Conveyance System and Maintenance Facilities, McCook CUP Reservoir, to Graycor Industrial Contractors, Inc. in an amount not to exceed $29,387,000.00. The scheduled contract completion date was February 13, 2008.
As of September 17, 2010 the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $907,623.22 from the original amount awarded of $29,387,000.00. The current contract value is $30,294,623.22. The prior approved change orders reflect a 3.09% increase to the original contract value.
The contractor submitted a claim (GICI-119) in the amount of $1,110,002.00 for additional costs associated with a delay in the availability of the crusher work area as well as additional weather related delays associated with the timing of the availability of the crusher work area. These delays were a result of an unforeseen delay in the completion of the trench and haul tunnel for the McCook Reservoir quarrying operations being performed under separate contracts. After reviewing the proposal, the District rejected the proposal (FL 312 and FL 511). For settlement purposes and to resolve the various claims, the District offered a counterproposal in an amount not to exceed $274,282.45 and an extension of time in the amount of 168 days. The contractor accepted this counterproposal. The Engineering Department now recommends approval of the settlement.
This change order is in compliance with the Illinois Criminal Code, since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby requested that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 73-161-FH in an amount of $274,282.45 (0.91% of the current contract value) from an amount of $30,294,623.22 to an amount not to exceed $30,568,905.67.
Funds are available in Account 401-50000-645620.
Requested, Kenneth A. Kits, Director of Engineering, WSS:KMF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 16, 2010
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