TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 16, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase orders to Discflo Corporation, to Furnish and Deliver Repair Parts for Grit Pumps at the North Side Reclamation Plant and Sludge Pumps at the Stickney Water Reclamation Plant for a three year period, in an amount not to exceed $102,800.00, Accounts 101-67000, 69000-623270, Requisitions 1312449 and 1312975
Body
Dear Sir:
Authorization is requested to issue purchase orders to Discflo Corporation, to furnish and deliver repair parts for the grit pumps at the North Side Water Reclamation Plant and for sludge pumps at the Stickney Water Reclamation Plant for a three year period. The purchase order will expire on December 31, 2013.
Discflo Corporation, the sole source provider of the pump parts, has submitted prices for the parts required. Inasmuch as Discflo Corporation is the only source of supply for the parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Discflo Corporation is not registered to transact business in Illinois, but has submitted a certificate of active status from the State of California. The Department of Procurement and Materials Management has received approval from the Executive Director to move forward with the recommendation to award.
The parts are manufactured or assembled in the United States.
The Multi-Project Labor Agreement is not applicable because this is a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Discflo Corporation, in an amount not to exceed $102,800.00.
Funds are being requested in 2011, 2012 and 2013, in Accounts 101-67000, 69000-623270, in the amounts of $33,800.00, $34,500.00 and $34,500.00 respectively, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:bk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 16, 2010