TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 16, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease Contract 10-612-11, Services of Street Sweepers at Various Service Areas to Gosia Cartage LTD., in an amount of $30,000.00, from an amount of $351,000.00, to an amount not to exceed $321,000.00, Account 101-66000-612420, Purchase Order 5001127
Body
Dear Sir:
On April 15, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 10-612-11, Services of Street Sweepers at Various Service Areas to Gosia Cartage LTD., in an amount of $351,000.00. The contract expires on December 31, 2012.
This contract has no prior change orders.
A decrease in 2011 funds is being requested at this time due to budgetary constraints and the resultant efforts to limit non-essential spending.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 10-612-11 in an amount of $30,000.00 (8.5% of the current contract value), from an amount of $351,000.00 to an amount not to exceed $321,000.00.
Funds will be restored in Account 101-66000-612420.
Requested, Manju Sharma, Director of Maintenance and Operations, MPS:SES:SO’C:MAG:LSC:MA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 16, 2010.