TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 16, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease Contract 01-817-2E Electrical Equipment Upgrades at Kirie, Egan, North Side and Hanover Park Water Reclamation Plants, to Windy City Electric Company, in an amount of $30,640.67, from an amount of $3,442,447.08, to an amount not to exceed $3,411,806.41, Accounts 401-50000-645690 and 645750, Purchase Order 5000807
Body
Dear Sir:
On December 6, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 01-817-2E Electrical Equipment Upgrades at Kirie, Egan, North Side and Hanover Park Water Reclamation Plants, to Windy City Electric Company, in an amount not to exceed $3,400,000.00. The scheduled contract completion date was July 9, 2009.
As of December 3, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $42,447.08 from the original amount awarded of $3,400,000.00. The current contract value is $3,442,447.08. The prior approved change orders reflect a 1.25% increase to the original contract value.
The contract requires the installation of Type FB light fixtures in the Administration Building of the Kirie WRP. The manufacturer discontinued the specified Type FB light fixture. Alternate light fixtures would not fit as they require additional height which is not available since air supply vents run directly over the 134 existing light fixtures in the ceiling of the Administration Building. A light fixture retrofit kit with Holophane parts was tested on one fixture and installed successfully. However, the engineer has reached an understanding with the contractor not to proceed with this work due to the contract nearing completion after being behind schedule. The work will be addressed under a future contract.
The contractor submitted a cost proposal (CCO-12) for an extra in the amount of $1,268.52 and a credit in the amount of $31,909.19 for a net credit in the amount of $30,640.67. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 330, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 01-817-2E in an amount of $30,640.67 (0.89% of the current contract value) from an amount of $3,442,447.08 to an amount not to exceed $3,411,806.41.
Funds will be restored to Accounts 401-50000-645690 and 645750.
Requested, Kenneth A. Kits, Director of Engineering, TEK:GG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 16, 2010
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