TRANSMITTAL LETTER FOR BOARD MEETING DECEMBER 16, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to Increase Contract 99-180-1M Ventilation and Other Improvements, Stickney Water Reclamation Plant to IHC Construction Companies, LLC in an amount of $30,202.79, from an amount of $5,170,321.26, to an amount not to exceed $5,200,524.05, Accounts 401-50000-645650 and 645750, Purchase Order 5000301
Body
Dear Sir:
On November 18, 2004, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 99-180-1M Ventilation and Other Improvements, Stickney Water Reclamation Plant to IHC Construction Companies, LLC in an amount not to exceed $4,611,000.00. The scheduled contract completion date is February 1, 2011.
As of December 3, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $559,321.26 from the original amount awarded of $4,611,000.00. The current contract value is $5,170,321.26. The prior approved change orders reflect a 12.13% increase to the original contract value.
The contract involves replacement of slide gates and installation of checkered plate walkway platforms on the Sludge Return Channel in the Operating Galleries of Batteries A and B. During the installation of the slide gates, it was evident that the checkered plate walkways, splash guards and hand railing would interfere with the operation of the slide gates. The design of the walkways must be revised to avoid the interference.
The contractor submitted a cost proposal (COR-22A) in the amount of $30,202.79. The engineer reviewed the proposal; found it to be reasonable, and stated via File 292, dated February 20, 2009, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute this change order to increase Contract 99-180-1M in an amount of $30,202.79 (0.58% of the current contract value) from an amount of $5,170,321.26 to an amount not to exceed $5,200,524.05.
Funds are available in Accounts 401-50000-645650 and 645750.
Requested, Kenneth A. Kits, Director of Engineering, TEK:JKK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 16, 2010
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