TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 16, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-053-11 Furnish and Deliver Lamps to Various Locations for a One (1) Year Period, to Gordon Electric Supply, Inc., in an amount not to exceed $49,604.71, Account 101-20000-623070
Body
Dear Sir:
On September 16, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-053-11 Furnish and Deliver lamps to various locations for a one (1) year period, beginning approximately December 1, 2010 and ending November 30, 2011.
In response to a public advertisement of September 29, 2010, a bid opening was held on
November 18, 2010. The bid tabulation for this contract is:
HELSEL-JEPPERSON ELECTRICAL, INC. $47,506.79
gORDON ELECTRIC SUPPLY, INC. *$49,604.71
GENERAL SUPPLY & SERVICES INC. *$52,144.23
d/b/a GEXPRO
brook electrical Supply co. *$54,949.07
CONSTRUCTIONS MATERIALS & SUPPLY $55,556.30
RESOURCES LLC
EVERGREEN SUPPLY CO. *$59,681.28
*corrected total
Six hundred and eighteen (618) companies were notified of this contract being advertised and nineteen (19) companies requested specifications.
The low bid submitted by Helsel-Jepperson Electrical Inc., offered substitute material that did not meet contract specifications, i.e. incorrect wattage, wrong size, missing safety features, and offered retrofit lamps. Therefore, the bid was considered non-responsive and was rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Helsel-Jepperson Electrical, Inc., of this action.
Gordon Electric Supply, Inc., the lowest responsible bidder is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $50,000.00, placing the total bid of $49,604.71, approximately equal to the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-053-11, to Gordon Electric Supply, Inc., in an amount not to exceed $49,604.71.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623070.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 16, 2010