TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 16, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order and enter into an agreement with Siemens Industry, Inc., to Furnish and Deliver Parts and Services for Maintenance Repairs to Test and Certify the Siemens Fire Alarm System at the Lockport Powerhouse, in the Amount of $60,000.00, Account 101-66000-612680, Requisition 1312000
Body
Dear Sir:
Authorization is requested to issue purchase order and enter into an agreement with Siemens Industry, Inc., to furnish and deliver parts and services to test and certify the Siemens fire alarm system for a three year period. This purchase order will expire on December 31, 2013.
Siemens Industry, Inc., the sole source provider of the fire alarm system parts and services has submitted prices for the parts and services required. Inasmuch as Siemens Industry, Inc., is the only source of supply for the parts and services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Siemens Industry, Inc., is registered and in good standing with the State of Illinois. The parts are made in the United States.
The Multi-Project Labor Agreement is not applicable due to the nature of the work involved. If trade work is required, in-house trades will perform the work.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Siemens Industry, Inc., in an amount not to exceed $60,000.00.
Funds are being requested in 2011, 2012 and 2013, in Account 101-66000-612680, in the amounts of $20,000.00 for each year, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:sk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 16, 2010