TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 16, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authorization to amend the scope of work, and increase the cost estimate for Contract 05-018-2S, Sewer & Structure Rehabilitation, North Side Service Area, from $1,290,000.00 to $3,000,000.00, Account 201-50000-645700
Body
Dear Sir:
On September 6, 2007, the Board of Commissioners passed an order directing the Director of Procurement and Materials Management to advertise for bids for Contract 05-018-2S, Sewer & Structure Rehabilitation, North Side Service Area.
The contract was advertised on September 26, 2007 and a bid opening was held on October 30, 2007. The sole bidder was 146.57 percent above the cost estimate. Consequently, the bid was rejected as reported by the Director of Procurement and Materials Management at the Board Meeting of November 16, 2007.
The Engineering Department re-evaluated its cost estimate and determined that the additional costs were due to the increase in construction cost and inspection costs since 2007, as well as the addition of the rehabilitation of a portion of Upper Des Plaines Intercepting Sewer 11H, that resulted in a revised estimate of $3,000,000.00.
At the request of General Administration the contract funding will be changed from Account 201-50000-645700 to 401-50000-645700 due to the increase in the scope of work and associated costs.
Therefore, it is recommended that the Board of Commissioners authorize the Director Procurement and Materials Management to increase the cost estimate from $1,290,000.00 to $3,000,000.00, the funding allocation from 201-50000-645700 to 401-50000-645700 and amend the scope of work to include the rehabilitation of Upper Des Plaines 11H.
This contract will be re-advertised in 2011.
Requested, Kenneth A. Kits, Director of Engineering, WSS:AP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 16, 2010