TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 16, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase purchase order and amend agreement with EIMCO Water Technologies LLC, to Furnish and Deliver Replacement Parts and Services to Rebuild Six (6) Clarifier Drives at the Egan Water Reclamation Plant, in an amount of $100,000.00, from an amount of $416,676.01 to an amount not to exceed $516,676.01, Account 101-67000-612650, Purchase Order 3052696
Body
Dear Sir:
On August 14, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with EIMCO Water Technologies LLC, to Furnish and Deliver Replacement Parts and Services to rebuild Six (6) Clarifier Drives, at the Egan Water Reclamation Plant, in an amount not to exceed $600,000.00. The Contract completion date has been extended by the Director of Maintenance and Operations to December 31, 2011.
As of December 1, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $183,323.99 from the original amount awarded of $600,000.00. The current contract value is $416,676.01. The prior approved change orders reflect a 30.55% decrease to the original contract value.
An increase in funds is being requested at this time to repair damage to the drive for Clarifier 5 and to provide funding through 2011.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $100,000.00 (24% of the current contract value) from an amount of $416,676.01 to an amount not to exceed $516,676.01.
Funds are being requested in 2011, in Account 101-67000-612650 and are contingent on Board of Commissioners’ approval of the budget for that year.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, MPS:SES:SO’C:MAG:LSC:MA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 16, 2010
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