TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 16, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
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Authority to decrease purchase order and amend the agreement with Emerson Process Management Power & Water Solutions, Inc., for system engineer services for the distributed control system at the Egan, Kirie and Hanover Park Water Reclamation Plants, in an amount of $31,928.10, from an amount of $693,364.63, to an amount not to exceed $661,436.53, Account 101-67000-612650, Purchase Order 3054698
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Dear Sir:
On November 20, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to Emerson Process Management Power & Water Solutions, Inc., in accordance with Agreement Number 2/2000, Revision 2, for system engineer services for the distributed control system at the Egan, Kirie and Hanover Park Water Reclamation Plants, in an amount not to exceed $793,300.00. The purchase order expires on May 31, 2011.
As of November 29, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $99,935.37 to the original amount awarded of $793,300.00. The current contract value is $693,364.63. The prior approved change orders reflect a 12.6% decrease to the original contract value.
Due to less than anticipated use of the services in 2010, funds will not be utilized.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $31,928.10 (approximately 4.6% of the current contract value), from an amount of $693,364.63, to an amount not to exceed $661,436.53.
Funds will be restored in Account 101-67000-612650.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations,
SES:SO’C:MAG:LSC:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 16, 2010
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